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How to Be a Better Business Writer

how to be a better business writer When you write your resume and cover letter you need to be knowledgeable about how to compose your writing. Learn how to be a better business writer so that you can and make them more professional. Business writing is so ubiquitous in society that like it or not, just about everyone must partake in this activity. Whether it is writing a resume, annotating a meeting, or simply just sending an email, everyone who reads it expects you to write with professionalism and skill.

Isn't Business Writing Difficult?

But you didn't go to school as an English major, how do you know how to write your resume and cover letter correctly? The trick is to follow a few basic rules in order to make your writing appear more professional and more concise.

This really isn't that difficult to do if you have guidelines to follow. So if you get confused or just get stuck when it comes to a certain word or phrase, think back to these few rules and suggestions in order to make your business writing a success.
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Tips to Be a Better Business Writer

Following these suggestions should help you appear more professional to your coworkers and clients. However, keep in mind that there is always room for improvement. If you are serious about improving your writing ability and struggle with this task, think about looking into more help and practicing your skills in order to really improve your abilities.
  • Keep it Simple
    When you are writing professionally, such as your resume or cover letter for example, remember that you are not working on your next mystery novel. There is no need for fancy embellishments or exaggerated wording. Avoid using metaphors, similes, and other types of stylistic writing.

    Your associates are not going to want to decipher what you wrote, they merely want to receive the information loud and clear and move on to the next task at hand. Even the language that you are using should be simple in nature. Any nouns, adjectives or verbs should be the most direct and concrete examples that you can give.
  • Cut Unnecessary Phrases
    Read through every email and report that you have pieced together to eliminate wordiness and additional fluff. Your reader doesn't want to waste their time trying to decode a message that you have embedded in your writing, get to the point, they want the data to be immediately in front of them.
  • Write in the Present
    No matter what you are writing, try to keep it in the present tense. Every part of speech should be spoken about as if it is currently happening. Unless there is a specific instance or event that occurred in the past, you should be writing in the now.

    It is also really important that you keep all of your tenses the same. When you start speaking about a topic make sure that all the tenses match until you move on to the next idea. Be on alert for certain forms of the verb “be.” If you are speaking about something avoid using the conditional tense (would, should, etc.,) and instead use a concrete tense and certain verbs.
  • Avoid Jargon
    When you are writing for business, it should be for an audience that will actually be able to understand what you are saying. If you are consistently incorporating jargon and other large or niche words that not everyone can understand your writing will be inapplicable to certain readers.

    When the reader spots the complicated words that you have added into your document they may automatically assume pretension in your tone and not take what you wrote as seriously.
  • Be Mindful of Punctuation
    When you are writing for business purposes, like a resume or cover letter, you must understand that only certain forms of punctuation are appropriate. Stay away from exclamation points because they are not very effective in this form of writing. If you feel that there is an instance in which an exclamation may fit into your writing avoid using more than one in succession that will completely discredit what you wrote.

    Try your best to sneak a semicolon into your sentence. Using this punctuation correctly will make you look more impressive. The problem is people often attempt to use semicolons and fail with their usage.

    To use a semicolon correctly you should look for a location in between what could be two complete sentences. However, the second one of those sentences must add additional information to the first sentence. If all of those conditions are met, go ahead and insert the punctuation here!
Making your business writing more professional and impressive will improve how people view you as a business-oriented individual, as well as make others take you more seriously. The how to be a better business writer tips are a great place to start in order to improve your resume and cover letter, but remember that you can always do more research and learn more about business writing in order to augment your skills.